The discussion regarding when/if/why QuickBooks users should move to the online version has been debated/discussed/analyzed within literally hundreds of different forums throughout the web. (possibly thousands)
On one side of the debate/discussion, you have large software companies that are anxiously moving their users as quickly as possible to the cloud which not only simplifies their support requirements but it dramatically increases their overall profit/revenue as they are no longer paying the expense of creating disks/packaging and avoiding the cost of brick and mortar resellers. Additionally, they are collecting monthly subscription fees and avoiding users only buying a license once every 3-5 years.
On the other side of the debate you have those users that do not like the change in user interface that inevitably happens with a cloud based version of a desktop resource. Additionally, they do not want to pay more money for a resource that does not have the same feature set their desktop application includes. Regardless of any creative math, if you are keeping your same license for 2+ years, the desktop solution is the most cost effective.
Now in some cases, a cloud based solution is a more efficient option. One example would be a user that wants access to their financials from any computer via a web browser. Another possible scenario would be a user that simply wants to share their file with other remote users but have the ability to work simultaneously. If that is important to you as a QuickBooks user, it absolutely makes sense to move to a hosted or Saas based option.
So here is the good news, “the sky is not falling”, you are not computer illiterate if you do not move to the cloud “soon enough”, and your desktop is not leaving any time soon. By the way, regardless of what people tell you, YOU HAVE OPTIONS!
So if you are interested in a much simpler and less costly way of sharing your desktop QuickBooks file with a remote user, visit us at https://qbox.coraltreetech.com.
Well i have been using QuickBooks online from the past 1 year remotely with QuickBooks Cloud Hosting. I think it has really made me productive specially during the crunch times.
Sr. Accounts Manager - TRC
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Step 1: Get your desktop file readyNote:You can only move a company file within 60 days after signing up to QuickBooks Online.Move your lists instead of your company file if you already set up payroll in QuickBooks Online.Some of your lists and reports won't be converted because of feature differences.Make sure QuickBooks is up-to-date.Check if your company file isn’t too big to export.Step 2: Import your desktop file to QuickBooks OnlineNote: You need to use a trial version to convert your file if you’re using a version older than 2017.QuickBooks Desktop Pro or PremierLog in as an admin to the company file you need to import.Go to the Company menu, then select Export Company File to QuickBooks Online.Select Start your export.Sign in as an admin to your QuickBooks Online company.If you track inventory in QuickBooks Desktop:Select Yes to bring them over, then specify the as of date.Select No if you want to set up new items later in QuickBooks Online.Note: Only QuickBooks Online Plus and Advanced can track inventory. Both plans use the FIFO method.Select the Choose online company▼ dropdown, and choose the QuickBooks Online company you want to be replaced by your company file.Select Continue.Enter “Agree” in the text field, then select Replace.Select Yes, go ahead and replace the data, then select Replace.QuickBooks Desktop EnterpriseDo you use Enterprise's advanced features?If you use advanced features (such as advanced reporting and advanced inventory), we recommend starting fresh because some of your data won't be converted.
If you want to keep using these features in Enterprise, learn about cloud-enabled QuickBooks Desktop Enterprise. Or switch to QuickBooks Online Advanced instead, which has powerful tools like smart reporting and accelerated invoicing.
Deep dive into QuickBooks Online Advanced features using our test company.
Log in as an admin to the company file you want to import.On your keyboard, press Ctrl+1 to open the Product Information window.Press Ctrl+B+Q, then select OK.On the export window, select Start your export.Sign in as an admin to your QuickBooks Online company.If you track inventory in QuickBooks Desktop:Select Yes to bring them over, then specify the as of date.Select No if you want to set up new items later in QuickBooks Online.Note: Only QuickBooks Online Plus and Advanced can track inventory. Both plans use the FIFO method.Select the Choose online company▼ dropdown, and choose the QuickBooks Online company you want to be replaced by your company file.Select Continue.Enter “Agree” in the text field, then select Replace.Select Yes, go ahead and replace the data, then select Replace.
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